A nationwide support services provider with over 3,000 employees has digitally transformed its HR operations, thanks to DynaFile, a cloud-based document management system. The company reports a 95% reduction in paper usage, the elimination of four file rooms, and 99% time savings on key HR tasks like onboarding and audits.
Prior to the transformation, the HR team struggled under the weight of a legacy system heavily reliant on physical files. Roughly 90% of employee records were paper-based, leading to operational delays, frequent misfiles, and sluggish response times. The remaining records were inefficiently housed in a limited SharePoint system.
By switching to DynaFile, the team centralized employee documents in the cloud—creating secure, searchable, and audit-ready digital files accessible in real-time across its workforce in Alaska and the continental U.S.
Seamless Integration with ATS Systems
DynaFile integrates directly with the company’s existing applicant tracking systems (Taleo and iCIMS). This integration enables automated file creation at the point of hire, removing the need for manual folder setup and minimizing onboarding delays.
With secure role-based access, version control, and metadata-driven searchability, the company improved its compliance posture while supporting remote and hybrid work environments—a critical advantage during the COVID-19 pandemic and beyond.
The Results Speak for Themselves
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95% reduction in paper use
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4 file rooms eliminated
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Up to 99% time savings on HR tasks
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Up to 90% faster response to internal and external document requests
With this transformation, the company has positioned itself to handle continued workforce expansion while reducing costs, improving compliance, and empowering HR teams to focus on strategic work instead of filing cabinets.
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