Cloud-Based HR Overhaul: How DynaFile Helped a 1,200-Person Global Firm Ditch Paper and Embrace Productivity
In a move that’s becoming increasingly essential—and expected—in modern HR operations, a major global architectural and design firm has gone fully digital with its employee records, rolling out DynaFile, a cloud-based document management platform. The shift replaces cumbersome paper files with a secure, centralized digital system that’s already improving productivity, onboarding speed, and compliance readiness for a distributed workforce.
With 1,200 employees across multiple continents, the firm had long struggled with the classic inefficiencies of paper-based HR: limited access to physical files, rising storage costs, and the nightmare of compliance audits in a decentralized environment. Enter DynaFile—a platform that not only digitized years of personnel documents but also integrated directly into the firm’s existing ADP system, ensuring seamless record syncing with minimal disruption.
“They freed up physical space, saved time, and made audits and compliance reviews significantly more manageable,” said Brian McCleary, VP of Operations at DynaFile.
From Filing Cabinets to Cloud Convenience
Before DynaFile, the HR team faced a pileup of problems:
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Manual processes slowed down onboarding and day-to-day workflows.
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Remote access to employee files was almost nonexistent.
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Compliance reviews were a logistical headache.
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Storage needs were escalating—with physical files requiring costly space.
Post-implementation, the story flipped. With ADP integration, employee documents now sync automatically, ensuring accurate, real-time updates with minimal manual effort. Files can be securely accessed from anywhere, offering true support for a hybrid or remote-first workforce.
“The ability to modernize without disrupting daily workflows is a major advantage of DynaFile,” added Brock Kane, VP of Sales and Marketing.
Digital Transformation with a Green Edge
While improving HR performance was the core driver, the firm’s shift to DynaFile also aligned with broader sustainability goals. Going paperless has reduced their environmental footprint and freed up considerable office space previously reserved for filing cabinets.
The implementation speaks to a broader trend across enterprise HR: cloud-based solutions aren’t just about convenience—they’re becoming essential for compliance, scalability, and meeting employee expectations in a distributed work environment. Especially when integrations with platforms like ADP, UKG, or BambooHR make adoption smoother, the case for digital transformation practically writes itself.
Why It Matters
HR departments, especially in global firms, are increasingly under pressure to do more with less—whether that’s managing onboarding remotely, maintaining airtight compliance, or responding to audit requests without digging through decades-old filing cabinets.
DynaFile’s solution checks all those boxes, offering:
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Real-time, remote access to personnel documents
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Automated record syncing via ADP integration
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Compliance support with detailed audit trails
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Improved onboarding workflows with template-driven file management
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Sustainability benefits by eliminating paper-heavy practices
While DynaFile isn’t the only digital document management solution on the market (rivals include DocuWare, FileBound, and M-Files), its tight focus on HR file management and plug-and-play integrations make it especially appealing to midsize and enterprise organizations looking to modernize without hiring an army of IT consultants.
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